Heather Perrin: Macon, GA Wedding Planner
Heather Perrin Weddings
Wedding Coordinator in Macon, GA
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What is a wedding coordinator? This service can go by many names (Day-of Coordinator, Wedding Management, Month-of Coordinator) but it is essentially this: a wedding coordinator takes the plans you have worked tirelessly on, and makes sure they happen smoothly and that you have a fun, stress-free day.

Posts tagged i love macon
Sarah + Cam | Milledgeville, GA Wedding

Thank you Sidney Middlebrooks Photography for these beautiful images!

From the first time I spoke with Sarah, I knew her wedding would be a blast to be a part of. She is kind, laid back, and beautifully organized - the bridal trifecta - and was so sweet to work with! Sarah knew she wanted to enjoy her wedding and not worry about the little details that can cause so much distraction, so she very intentionally assembled a team to make that a reality. She and Cam wanted to celebrate with a small group of friends and family and enjoy one another. Now that's a wedding vision I can get behind!

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The Venue

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It was such a pleasure to work at the new Milledgeville venue, Adam's Acres Riverside Events. The location is absolutely picturesque, situated right along the water with lots of greenery to explore. Sarah and Cam's photographer, Sidney, has a blast exploring the property and the pictures show it! This sweet spot has been in the owner's family for many years, largely unused, so he decided to turn it into something beautiful! The arbor sets a perfect backdrop for the ceremony, and the covered pavilion is ideal for a reception - rain or shine. With so much gorgeous scenery, this fall wedding was absolutely breathtaking. Because they built the venue from scratch for this express purpose, no detail was left out. A warming kitchen, bride and groom's suites, and plenty of storage for their tables and chairs are small conveniences that make a huge difference on a wedding day! 

 

The Flowers

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Lizzie from Little Blue Knot designed a wedding that suited Sarah and Cam to a T! Sarah is classic, romantic, and laid back, and Cam is a wilderness lover at heart. Lizzie incorporated wild floral elements, soft flowing drapery, and a s'mores station - all to represent and reflect the couple's unique traits. She even helped source mini pies to accompany the brides' and grooms' cakes! Lizzie's style is artistic and organic, and she loves to create a floral design that is true to the couple she's working with.

 

The Food

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In the days leading up to Sarah and Cam's wedding, I had several folks tell me how excited they were to have Heirloom Cafe from Athens catering the reception. Having spent very little time in Athens, this was new to me and I was excited to try it! And ohhhh man. They did not disappoint. This local spot is known for its farm-to-table cuisine with a unique flair. The menu included classic southern dishes like collard greens, mac n cheese, and pulled pork sandwiches, all with a special twist. The meal was served family style on funky dishes you'd find in any southern grandma's kitchen, and each dish was scrumptious. And they were just a ton of fun. Great food, awesome service, and a really good bunch of folks.

Other vendors: 

Officiant: Reverend Gale York | Ceremony Music: Kazanetti String Quartet | DJ: Memory Makers Music & Lighting | Cakes: Slice

Congratulations, Sarah and Cam! What a sweet day!

Venue Spotlight: The Grand Magnolia House

This Middle Georgia Wedding Venue is just dripping with classic Southern charm. The Grand Magnolia House, located just 11 miles west of Perry, GA, is a real gem. With a timeless antebellum home, acres of Magnolias and pecan trees, and multiple outdoor ceremony locations, this spot hits so many checks on the southern bride's list. One of my favorite parts of getting to know these local venues is that there is no one-size-fits-all venue. Each is as unique as the bride who falls in love with it! 

I am also pumped to share this spotlight with you because I am working on a VERY EXCITING (yes, that needed all caps) project here! On Sunday, February 25, the Grand Magnolia House and I are hosting a bridal show and open house! I have been eager to plan an event for brides-to-be to get an inside look at a local venue and to introduce them to the many amazing vendors we have in Middle Georgia, and I am so thrilled that it's coming to fruition so soon. I'll have more details for you at the end of this post, but feel free to check out the Facebook event here!

Photo: We Do Photography

Photo: We Do Photography

From Tamara, the owner:

It was on Dec. 23, 2014; Bruce was on his way from a duck hunt when he first saw the big beautiful Southern home with the inviting red doors at 320 E. Main St. in Marshallville.  He could hardly wait to get home to tell me that it was up for sale and he wanted me to go online to check it out. You see over the years we had looked at many many properties and continued to dream about “one day”… But on this day it was different. We quickly made an appointment to see the property and it was love at first site all over again as we fell in love with this Southern beauty. Together with our family we started praying, “God if it is your will for us to buy this property please give us the wisdom, courage and peace to know; and if you open the door for this opportunity we will give you all the glory and use it to further your kingdom.” We continued to pray and on April 1, 2015, Joy filled our hearts as we became the proud owners of what is known today as The Grand Magnolia House. Built in the 1860 it is both gorgeous inside and out, oozing with Southern charm.    

We quickly got to work making our dreams a reality. The Grand Magnolia House became an event and wedding venue with its timeless Southern Charm for every occasion. Our desire is to continue to host the most memorable celebrations for our guests by sharing The Grand Magnolia House with them. Each and every time they become part of the Grand Magnolia Family and we consider it our privilege to be selected to be a part of their special day.  We want the opportunity to provide our guest with an extra dose of Southern hospitality to ensure their event goes smoothly, without all the hassle and stress which can steal the joy from planning a celebration.

Ceremony & Reception:  Inside & outside for both! Inside: for a small wedding in the front foyer or beautiful veranda. Outside at the pergola, wrought iron gazebo, near the fountain or up on the large deck. Our beautifully landscaped backyard is great place for the wedding/reception. 

Prep areas provided: Bridal suite, large dressing parlor, an inviting veranda, intimate and comfortable parlors, gathering rooms, catering kitchen, as well as lodging for up to 14 guests!

Capacity: 200 outside and 75 inside

Tables and chairs: Twelve 60 inch round tables, two 8 foot rectangle, 3 high-top tables

Alcohol: Beer and wine

Vendors: You are welcome to bring your own, but we would love to recommend some!

Social Media: FacebookInstagram

Website: www.grandmagnoliahouse.com 


An Afternoon at the Grand Magnolia House

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The Afternoon at the Grand Magnolia House is a small, intimate bridal show featuring more than 25 of Middle Georgia's best wedding professionals. Caterers, photographers, musicians, floral designers, and so many more, will be showcasing their best work. What I love about this kind of show is that each bride-to-be will have the chance to get to know these incredible professionals and see who really is the best fit for their wedding day. The best experience comes from building relationships with your vendors, and this is a time to do just that. We'll also have insider tips and presentations, raffle prizes and giveaways, and it's bound to be so much fun. Plus you get a fantastic look at this beautiful venue! Tickets are on sale now at www.grandmagnolia.eventbrite.com, and you can see more information on the Facebook event. I hope you'll join us!


3 Unlikely Macon Venues You May Have Overlooked
Can you see the potential in these unlikely spaces? Think outside the box with me for a minute and spend some time with these venues you may not have considered!
Central City Park

1. The Round Building at Central City Park

Central City Park

I have admired this odd Macon landmark since I considered it for my own wedding in 2015. Nestled in historic Central City Park, this unique structure is home to several local events during the year and is a hidden gem. Each year Macon’s Fired Works event has an exhibit here, and it hosts several exhibits during the Cherry Blossom Festival. What stands out to me most about this space is its amazing light. The high windows near the ceiling fill the room with soft, vivid sunlight and make the space come alive. Recently renovated, the building has a gorgeous combination of historic design elements and updated finishes.

Best for early spring or late fall, this amazing spot would be ideal for a ceremony space. While a reception is also possible here, you come up against the obstacles of power, water, and space for a catering team. The Round Building is a beautiful park venue, but it is still a park and should be considered as an outdoor venue.

2. Porter Pavilion at Amerson River Park

Amerson River Park

This diamond in the rough has become a thriving part of Macon’s outdoor community since its renovation, and is a huge hit with families all over town (Bowden is a big fan of walks here). There are lots of beautiful spots for outdoor weddings here, but I think the main pavilion has been too long overlooked! This large permanent tent overlooks the Ocmulgee River and has just the right amount of space for an intimate dinner or ceremony. It has a concrete floor, electrical outlets, and is covered in case of rain. While it may seem plain on its own, I have no doubt that some candles and string lights would transform this outdoor space into a riverside wonderland.

If you are looking for an outdoor venue that has some of the conveniences of an indoor space, this unlikely spot may just fit the bill! If you’re planning your wedding here in the summer (which you should reconsider, because hello it’s hot), be sure to wave hello to the folks on the river as they float past!

3. Tattnall Square Center for the Arts

I have to admit, I’m a bit biased on this one, because this is actually where Tanner and I held our ceremony in 2015! The building had just finished renovations and we were the first ones to be married there—at least since its original life as a church!

This historic building sat on the edge of Mercer’s campus for many years, empty and dilapidated, until the University purchased it to house their theater program. Now it is not only exquisite from the outside, but bright and new on the inside. It is full of unique elements like stained glass windows, a gorgeous inset stage, and white columns, and has plenty of space for your ceremony, rehearsal dinner, or a small reception. One of my favorite elements of this venue is actually the dressing rooms! Since it is a functioning theater, there are two full-size dressing rooms for your guys and gals to get ready in. This is a small piece that makes a huge difference on a wedding day!

As you are thinking about where you might say I do here in Macon, don’t forget about these hidden gems. I’d love to see what you could do with these overlooked spaces!

Yes, this is my dancing face. Aren't these mirrors the bomb? | Photo:  Ross Goodman Photography

Yes, this is my dancing face. Aren't these mirrors the bomb? | Photo: Ross Goodman Photography

8 Questions to Ask Your Venue Coordinator

What is the difference between a wedding coordinator and a venue coordinator?

Many venues have a staff member available on-site during a wedding, but some even provide coordinating services. Each venue is different (and may even call this service different things) so how do you know if you need a wedding coordinator, or if your venue will take care of everything?

A common misconception among brides-to-be is that the event coordinator at their wedding venue will also serve as their wedding coordinator. It is understandably confusing when we use the same words to describe what we do, and when every venue operates a little differently. Some venues provide full service planning, some provide day-of coordination, and some just unlock the doors and say good luck! As I talked about here, a wedding coordinator is there to ensure you have a smooth, enjoyable, stress-free wedding day, so it is important to know exactly what is provided and what you may be missing in your venue.

So when you are considering whether or not you need to hire a wedding coordinator in addition to the venue coordinator, make sure you ask these questions.

Setting the table for a styled shoot at  New City Weddings . | Photo:  Ashah Photography  | Flowers:  Southern Florals and Drapes  | Tableware:  Southern Vintage  | Chairs:  Macon Tent Rentals

Setting the table for a styled shoot at New City Weddings. | Photo: Ashah Photography | Flowers: Southern Florals and Drapes | Tableware: Southern Vintage | Chairs: Macon Tent Rentals

1. Will we meet before the wedding weekend?

It is imperative that the person running your event knows the intimate details of the day. This person will be the go to for vendors, guests, family members, and bridal party for any questions during the day. They will also be the one to make last minute decisions when things go awry, so they need to understand your vision and your priorities. To make sure they have the correct answers to all of these (and aren’t checking with the bride) you need to spend some time going over the big picture and the tiniest details.

2. Will you communicate with all of my wedding vendors?

With so many wedding professionals coming together in a short period of time, you need to make sure their arrival, set-up, break-down, and departure times work in harmony. When the caterer calls for directions to the loading dock, the coordinator should be ready to take the call and give direction. The best way to make sure your rockstar team of vendors has everything they need is to have a point person connect with them before the big day.

3. Will you create a comprehensive timeline for the wedding day?

This goes hand in hand with #2. Once your coordinator has talked with each wedding pro, confirmed their needs and timelines, they need to consolidate all of that information into one concise timeline so they can keep it all on track. This is KEY to a smooth wedding day, and is something a coordinator should take care of.

4. Will you facilitate our ceremony rehearsal? 

If your ceremony and reception locations are at the same venue, will the venue coordinator direct your rehearsal? An effective, efficient ceremony rehearsal plays a major role in a smooth ceremony. More than likely (actually, I guarantee it) your officiant does not want to do this, so you will need someone with an understanding of ceremonies, processes, and traditions to take the lead. If your ceremony is at a different location, do not pass go, do not collect $200, you need a wedding coordinator. By definition, the venue coordinator is tied to a specific location. If you have multiple locations, you need someone who will be present at both during the day.

5. Will you set up and break down our décor?

If not, you’ll need a team of family members and friends who can take care of this. Be sure to consider how much time you have in the venue to set up, whether or not those family members are in the bridal party, and if they need to be present for photos by a particular time. This may limit who is able to set-up in time for the party to begin.

6. Will you manage day-of emergencies?

Every wedding day will have them. I promise. It doesn’t mean you won’t have a spectacular day, it just means that you need someone who is prepared to handle them. Not only physically, but emotionally. Will they be able to solve the problem quickly, calmly, in the way you would have chosen, without consulting you?

7. Will you make sure the day runs smoothly and on-time?

See #3. It’s not enough to make the big, beautiful schedule if you don’t stick to it. While each participant and vendor is aware of his or her own timeline, they may not realize what is supposed to happen immediately before or after. The coordinator should be able to follow the timeline all day to make sure everyone works together seamlessly and nothing runs behind.

8. Will you coordinate with the other vendors to make sure they have what they need to do their jobs well?

It takes a village to execute a wedding. Florists, caterers, hair stylists, photographers, cake makers, the list goes on and one. In order for each of these fabulous folks to do their best work, they need someone who knows their needs and can make sure they’re met. The live painter needs an easel to display the finished work at the reception, the photographer needs a plate of food at the same time as the bride and groom, and the cake maker needs the cake stand to be in place 2 hours before the ceremony begins so she can set up. A coordinator’s role is to set everyone else up for a successful day.

The finished product | Photo:  Ashah Photography  | Flowers:  Southern Florals and Drapes  | Tableware:  Southern Vintage  

The finished product | Photo: Ashah Photography | Flowers: Southern Florals and Drapes | Tableware: Southern Vintage 

If your venue coordinator answered yes to all of these, fantastic! If not, you may need to hire someone to take care of the details he or she isn’t able to manage.

Remember, each venue is going to have a different set of roles and expectations. If a venue coordinator doesn’t provide these services, that doesn’t mean they’re deficient or lacking something. It just means they don’t have the time, resources, or manpower to provide a full coordinating service. Lots of venues provide excellent assistance and support on a wedding day, but they’re just not equipped for this extent of coordination.

 

I’d love to talk more about how I can fill these roles and more. If you think you may want to have a wedding coordinator manage all of the details that go into your wedding day (and beyond!), click the link to fill out my contact form below. I can’t wait to hear from you!

5 Reasons You Need a Wedding Coordinator

You’ve booked the florist, the photographer, and bought the perfect dress. What else do you need? If you’re in the process of planning a wedding, you know that the list of “what else” can seem never ending. But there is one piece of the puzzle that can help make all of the others fit together seamlessly, and it’s a piece you may have overlooked: a wedding coordinator.

What is a wedding coordinator? This service can go by many names (Day-of Coordinator, Wedding Management, Month-of Coordinator) but it is essentially this: a wedding coordinator takes the plans you have worked tirelessly on, and makes sure they happen smoothly and that you have a fun, stress-free day. From a wedding coordinator, here are a few reasons to consider adding this role to your wedding team:

1. You should be celebrating, not stressing

A wedding day is an immensely emotional day. It is full of love, anticipation, expectation, and joy. Sometimes, it is also full of anxiety and stress. We have been led to believe that this is just part of it—brides always feel stressed on their wedding day—but I firmly believe that does not have to be the case. I want brides and grooms (and moms and dads) to have the opportunity to take it all in and enjoy the experience. My job as a coordinator is to take that stress (whether or not the centerpieces were delivered, if the band was on time, or if the photographer has enough light for portraits) from your shoulders so you can enjoy all of the beauty of a new marriage.

2. You can’t star in the show and cue the lights

If you’ve ever been in a play (I haven’t, but it’s a secret dream of mine!), you know that there are actors, and there are stage managers. Wouldn’t it be difficult for the lead in the play to also have the responsibility of telling the lighting team when to cue her spotlight? How on earth is she supposed to do both at the same time? The stage manager has the vitally important role of making sure all of the actors and the many other hands involved know their cues and present a flawless show to the audience. She is prepared, equipped, and knows the play backwards and forwards so the star can focus on her dramatic monologue while she runs the show from the wings.

3. Your vendors do their best work when they work together

If you’ve ever planned a wedding (or if you’ve ever been to one for that matter) you know that it takes a village to pull it off. Photographers, caterers, venues, florists, hair stylists, the list goes on and on. You have selected and hired these professionals because you love their work and know they will provide an exceptional experience for you and your guests. But it is hard for them to do their best work if they don’t know what the others are doing. If your makeup artist doesn’t know when the bridal portraits are supposed to begin, you may miss precious time for those photos. Or if the caterer wasn’t aware that the band required food before the reception, your entertainment may have to leave to grab dinner during cocktail hour. In order for your team of wedding professionals to deliver the service they want to give you—their absolute best work—they need to be on the same page. A wedding coordinator acts as the glue for all of these important people. Serving and preparing them so they all work in harmony.

4. You need someone who is 100% on your team (and isn’t in a fancy dress)

Among this village of professionals (and friends) who are putting your wedding together, you need someone who can see the 30,000 foot view. Someone who knows what you’ve imagined for your day and can make sure everything stays on that course. A wedding coordinator acts in your place when you aren’t able to make decisions, because she knows what you would have chosen. Each vendor has their own priorities (because they want to deliver excellent service), but someone needs to make sure they all align with your vision for the day. While you have LOTS of people who have your back and want the day to be perfect for you, you need someone who can step outside of the situation and keep the day on course.

5. Everything is going to be OK

It is. It really is. At the end of the day, you’re going to be married and you’ll ride off into the sunset with your handsome prince (right after you take some killer golden hour photos, amiright?). Truly, no wedding is flawless, but they are all wonderful. A wedding coordinator can foresee the bumps in the road long before they make it to you, solve problems before you know about them, but also remind you that hey—you look hot, and today is going to be awesome. An important part of my job is staying calm and making sure my brides do too. Because weddings are lovely, but marriages are even lovelier.

 

If you want to enjoy your wedding day, to take a deep breath and celebrate, then you should hire a wedding coordinator. We want to carry the stress, manage the details, and make the decisions so you can get on with the party.

Much love,

Heather